Travel & Car Fleet Administrator

 

MAIN DUTIES AND RESPONSIBILITIES

=         Make travel arrangements for domestic and international travel for the company as a whole, arrange accommodation, car hire etc.

=         Find the most cost effective options for the above.

=         Manage the company car fleet including pool car/s: purchase vehicles, arrange insurance, maintenance and service, manage vehicle return when employees leave the company.

=         Establish a process for evaluating the full life cost of cars, either in advance via websites or real time by monitoring costs.

=         Purchase stationery items and kitchen supplies for all departments.

=         Provide general administrative support for the finance department: distribute mail, file, fax and photocopy.

 

SKILLS, KNOWLEDGE & EXPERIENCE

 

Essential

=         Good organisational skills with ability to prioritise work, set up and continuously improve administrative systems and procedures.

=         Ability to act on own initiative, deal with the unexpected and plan ahead.

=         A professional manner.

=         Ability to budget and control costs.

=         Advanced Word, Outlook, Excel, PowerPoint and internet navigation skills.

=         A good communicator, able to create and maintain effective working relationships.

=         Current driving license.

=         Planning and organisational skills; able to establish efficient and appropriate plans for self and others and adapt quickly and effectively to unexpected changes whilst still ensuring objectives are met.

=         Customer service; understands and responds to customer needs (internal and external) and exceeds expectations where possible.

=         Communication and team working; works co-operatively with others to achieve a common goal and communicates information in a clear, concise and accurate manner.

=         Problem solving and decision making; analyses information appropriately in order to find best solutions and takes a balanced view to reach logical conclusions and make relevant decisions.

=         Commercial and organisational focus; demonstrates understanding of overall business and commercial issues facing company.

=         Commitment to results; is committed to obtaining results through taking responsibility, demonstrating a positive attitude and ensuring quality is built into work.

 

Desirable

=         Ability to set up and maintain databases, e.g. MS Access.

=         Five years administration experience gained within a corporate environment.

=         English and Maths GCSE’s.